Rave Daddy Events, LLC - Rental Terms and Conditions
This document outlines the terms and conditions governing the rental of DJ and/or sound equipment (hereinafter referred to as "Equipment") by Rave Daddy Events, LLC (hereinafter referred to as "The
Business") to the customer or business named on the accompanying estimate or invoice (hereinafter referred to as "The Client"). By accepting the Equipment, making payment or electronically accepting the estimate, The Client agrees to be bound by these terms and conditions.
1. Rental Period:
The rental period for each piece of Equipment listed shall commence on the Event Date specified for that item on the estimate or invoice and conclude on the 'Rental End Date' as specified in the notes section or a designated 'Rental End Date' field of the estimate or invoice. Late returns will be subject to additional charges, at a rate that is equal to 25% of the original rental total per day.
2. Payment and Fees:
The total rental fee is as specified on the estimate or invoice. A deposit may be required upon booking for long term rentals, “high demand” dates or first-time renters. The amount of the deposit, if required, will be clearly stated on the estimate or invoice. Accepted methods of payment are via Square – Credit Card, Venmo (@ravedaddyevents), Zelle ([email protected]), Paypal or Cash. A late payment fee of 5% may be applied to overdue balances after a period of 5 days. Balances are expected to be paid at the conclusion of the rental period. Any extension of the payment due date must be agreed upon in writing by The Business. Estimate and invoice totals quoted can include delivery, setup, or taxes. These will be itemized separately.
3. Equipment Use and Responsibility:
The Client acknowledges that they have inspected the Equipment (or waived the right to inspection) and found it to be in good working order.
The Client agrees to use the Equipment in a careful and responsible manner and only for its intended purpose. The Client is responsible for ensuring the Equipment is used in a safe environment and in accordance with any applicable safety guidelines. The Client shall not attempt to repair or modify the Equipment in any way. Any malfunction should
be reported immediately to The Business. The Client is responsible for providing adequate power supply and ensuring compatibility with the
Equipment.
4. Loss, Damage, or Theft:
The Client assumes all risk of loss, theft, or damage to the Equipment during the rental period, regardless of fault. The Client agrees to pay The Business the full replacement cost or the cost of repair for any Equipment that is lost, stolen, or damaged beyond reasonable wear and tear. If a security deposit was collected it can be used to cover repair or replacement costs due to loss, theft, or damage. Reports of loss, damage, or theft should be made by telephone and/or email to The Business at the
contact information provided. The Business may require a security deposit, as specified on the estimate or invoice. The security deposit will be refunded within 10 business days of the Equipment's return and inspection, provided there are no damages or losses. A security deposit is at the discretion of The Business and will be considered for long term rentals, “high demand” dates, or first-time renters.
5. Delivery, Setup, and Pickup:
Fees for delivery, pickup, setup or production support will be itemized on the invoice or estimate. If The Business is responsible for delivery and/or setup, The Client agrees to provide clear and safe access to the designated location and provide credentials, if needed, to access performance areas including stage and backstage areas. The Client is responsible for ensuring someone is available at the agreed-upon time for delivery and pickup. Additional charges may apply for delays caused by The Client.
6. Cancellation Policy:
Failure to notify The Business of cancellation no later than 48 hours before the Event Date will result in the forfeit of any deposit paid. Additionally, a late cancellation fee equal to 25% of the total invoice may be applied.
7. Insurance:
The Business will maintain insurance coverage on the Equipment. This does not relieve The Client of their responsibilities as outlined in this agreement, including the Indemnification clause.
8. Limitation of Liability:
To the maximum extent permitted by law, Rave Daddy Events, LLC shall not be liable for any indirect, incidental, special, or consequential damages arising out of or in any way connected with the rental, use, or inability to use the Equipment, even if The Business has been advised of the possibility of such damages. The Business total liability to The Client for any claim arising out of or relating to this agreement shall not exceed the total rental fees paid by The Client.
9. Indemnification:
The Client agrees to indemnify and hold harmless Rave Daddy Events, LLC, its officers, employees, and agents from and against any and all claims, liabilities, damages, losses, costs, and expenses (including reasonable attorneys' fees) arising out of or in any way connected with The Client's use, misuse, or possession of the Equipment.
10. Governing Law and Venue:
This agreement shall be governed by and construed in accordance with the laws of the State of Florida. Any legal action arising out of or relating to this agreement shall be brought exclusively in the state or federal courts located in Pinellas County, Florida.
11. Entire Agreement:
This document, along with the accompanying estimate or invoice, constitutes the entire agreement between The Business and The Client and supersedes all prior or contemporaneous communications and
proposals, whether oral or written.
12. Amendments:
Any amendments to these terms and conditions must be in writing and signed by authorized representatives of both The Business and The Client.
13. Severability:
If any provision of these terms and conditions is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
14. Acceptance:
By accepting the Equipment, making payment, or electronically accepting the estimate, The Client acknowledges that they have read, understood, and agree to be bound by these Rental Terms and Conditions.
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